# Hair Salon Startup Cost Worksheet: What to Budget For

Hair salon startup cost worksheet: one-time and monthly cost categories to budget for, with a free calculator for your own quotes.

Source page: https://cheapcheapwebsites.com/small-business-guides/industries/hair-salon/startup-cost-worksheet/
Updated: October 6, 2026

Hair salon startup costs come from the lease and build-out (especially plumbing for shampoo bowls), styling stations and hydraulic chairs, shampoo units, dryers and processors, a color bar, opening color and back-bar inventory, retail stock, licenses, insurance, booking software and the website. Get quotes for each line rather than relying on averages.

## Worked example: building the budget line by line

For a four-chair salon, the build-out quote is usually the biggest unknown. Ask the contractor to price plumbing for each shampoo bowl separately, plus the water heater, because color-heavy salons run hot water constantly. Stations and chairs can be quoted as packages by salon furniture dealers. Color inventory is easier to estimate from the brand's opening order list: the distributor rep can build a starter order based on the shades you use most.

Retail is optional at first. Many salons start with a small shelf of the professional line they already use at the bowl, then grow it as clients ask.

## Itemized budget

| Line | What it covers | How to get the number |
| Build-out and plumbing | Shampoo area, water heater, electrical for dryers | Contractor bid |
| Stations and chairs | Styling stations, hydraulic chairs, mirrors | Furniture dealer quote |
| Shampoo units | Bowls and chairs | Dealer quote |
| Color bar and dispensary | Mixing station, sink, storage | Contractor and dealer |
| Opening color and back-bar | Color, developer, treatments | Distributor opening order |
| Retail starter stock | Shampoo, styling products | Distributor |
| Licenses and inspection | Establishment license | State board fee schedule |
| Insurance | General and professional liability | Agent quote |
| Booking and POS | Software and card reader | Monthly plans |
| Website | Services, team, booking link | From $399 plus $30/month Website Care |

## Costs owners forget

- Towel service or laundry equipment
- Disinfectant and EPA-registered sanitation products
- Education and color classes
- Music licensing for public play
- Card processing fees on every ticket

## How a ticket breaks down

A color ticket pays for more than the stylist's time. Part of it covers color and developer used at the bowl, part covers back-bar products like shampoo and treatments, part goes to the stylist's commission or is kept by a renter, and the rest pays rent, utilities, software, card fees and towels. Many owners track product cost per color service by weighing bowls, which also shows when long, dense hair needs an extra product charge. Ask your accountant to help you set up a simple monthly view of revenue, product cost, payroll and fixed costs so you can see which services actually carry the salon.

## Where to save and where not to

Owners can save by buying used stations, starting with a small retail shelf, and decorating simply with good lighting. Do not cut corners on plumbing, shampoo chairs (clients spend real time in them), professional color, disinfection supplies or insurance. Lighting deserves real budget too: color looks different under cheap bulbs, and accurate light helps stylists match tones and helps the photos that market the salon.

## One-time costs

| Item | Your quote |
| Build-out | $ ______ |
| Stations and equipment | $ ______ |
| Licensing | $ ______ |
| Opening product inventory | $ ______ |
| Website build and domain | $ ______ |

## Monthly costs

| Item | Your quote |
| Rent | $ ______ / month |
| Product | $ ______ / month |
| Booking software | $ ______ / month |
| Insurance | $ ______ / month |
| Website care | $ ______ / month |

## Free tools

Startup cost calculator · Break-even worksheet

## Common questions

### What is the largest cost?

Usually the lease and build-out, especially plumbing for the shampoo area.

### Should I buy or lease equipment?

Some dealers offer leases on chairs and stations. Compare total cost over the lease term.

### How much color inventory do I need?

Ask your distributor for an opening order based on your service mix rather than buying the whole shade chart.

### Does retail pay off?

It can add revenue per ticket, but start small with products your stylists actually use.

### How do I track product cost per service?

Many salons weigh color bowls with a scale or use color-tracking software, then compare product used to what was charged.

## Sources

- SBA: Calculate your startup costs: https://www.sba.gov/business-guide/plan-your-business/calculate-your-startup-costs
- National-Interstate Council of State Boards of Cosmetology: https://nictesting.org/

Websites from $399 with domain included: https://cheapcheapwebsites.com/products